Some churches want to have a link in their menu to the latest issue of their newsletter. This is probably not the main level menu item. Ideally when you do this, you want the newsletter menu item to directly open up the PDF – not go to a page where there is a link to click for the PDF. Adding that extra step to get your content is never a good idea.
So here’s how to add a PDF link directly to your menu:
- First, go to Media –Add New. Upload your PDF, and when it’s finished uploading, click on Edit.
- When the Edit page opens, put your cursor inside the URL box, right-click, and choose Select All (or, what your cursor inside the box and type Ctrl+A). This makes sure that you have selected the entire URL.
- Right-click again, and choose Copy (or, simply type Ctrl+C). This places the URL for your uploaded PDF on your clipboard.
- Now navigate to your menu. In the WordPress dashboard, this is under Appearance – Menus.
- On the left side of the Menus page, the Pages section will probably be opened. Look underneath this for “Links”, and click on the small arrow on the right side of that box to open the Links section.
- In the URL box, highlight the “http://” (so that you don’t end up with two of those, since the link on your clipboard already has its http://) and paste the link from your clipboard into this box.
- Type the word “Newsletter” in the Link Text box. Rather than making this label date-sensitive, I recommend a more general and simple label, which you will not need to change each month.
- Click the Add to Menu button, and your new menu item will then appear at the bottom, of your menu on the right side of this page. If you have a long menu with lots of sub pages, you may have to scroll down to see it at the bottom.
- The top of the menu section represents the left side of your horizontal menu, and indents pages represent sub pages. Drag-and-drop your newly created Newsletter page to the desired position in your menu.
- Don’t forget to click the Save Menu button, located at the top and bottom of the menu section on the right side.
Do check the front of your site to make sure that the new menu item appears properly.
When you click on this menu item, one of two things will happen, depending on how the user has set up their browser to handle PDFs:
- The PDF may open immediately as a webpage, and the user can save or download from there.
- The user may get a prompt to download and save the PDF. After they do this, then they can open the PDF on their desktop with Adobe Reader (which almost everyone has on their computer at this point, so there is no need to make links to download Adobe reader).
As the website manager, you cannot control which of these two things will happen, since this is set entirely within the user’s browser settings.